The Intellectual Property Department ("IPD") is concerned to ensure that all personal data collected by IPD are handled in accordance with the relevant provisions of the Personal Data (Privacy) Ordinance, including the data protection principles.

IPD may conduct virtual hearings, meetings and conferences in the course of its business by using video conferencing facilities. IPD now uses the platform of Microsoft Teams for the purpose.

For the purpose of conducting the virtual events, different categories of personal data are collected and processed by IPD and Microsoft Teams, which may include:

• Personal information: username, first name, surname, email address, telephone number, company name, job title;
• Electronic information: IP address, connection data and access times;
• Video and sound recordings; and
• Other information the user uploads, provides or creates during the virtual events.

IPD will only retain personal data for so long as it is necessary for the fulfilment of the purpose (including any directly related purpose). When the personal data that we collect is no longer required, we will destroy or delete it in a secure manner.

Unless permitted or required by law, or for the purpose for which you provide us the information, IPD will not disclose your personal data to any third parties without your prior consent.

IPD implements appropriate measures to protect the personal data collected from unauthorised or accidental access, processing, erasure, loss or use.

For information on the collection and processing of personal data by Microsoft Teams, please refer to Privacy and Microsoft Teams and Privacy and Security in Microsoft Teams.

If you have any inquiries relating to this privacy policy or the personal data that you have provided to us, please contact the Personal Data (Privacy) Officer at Intellectual Property Department, 24/F Wu Chung House, 213 Queen’s Road East, Wanchai, Hong Kong.